You’re here for fun, food, and fellowship — in short, a good time. To ensure that good time, and for the safety and comfort of everyone, the Annual Gathering has a few policies in place. Please comply so that you and everyone else can enjoy the AG.
The American Mensa Committee acknowledges that there is a place for enjoyment of alcoholic beverages at its events, but the AMC discourages the abuse of alcohol by attendees. The use of alcohol is an individual decision, and members and their guests in attendance have an obligation to make responsible decisions regarding their use of alcohol — that includes compliance with all local, state, and federal laws relating to alcohol service and consumption. Also note:
Animals in the event space should be leashed and under control at all times. Only trained service animals are allowed in speaker rooms, Hospitality, the Games Room, and the other event spaces. Please keep your animal at least 10 feet away from food and drink service areas and food lines. If your needs require you to take an animal into those areas, exceptions may be made by the AG chairs or Hospitality Chair. There will be marked animal-friendly tables near the food service areas; please sit at those tables if possible. Non-service animals are welcome at the hotel (with a nonrefundable fee of $100 and a 75 lbs. maximum weight limit), but are not allowed in the event space.
Recording is not allowed without permission. Recording for commercial purposes of sessions that occur at Mensa events without providing prior notification of/approval by those being recorded is contrary to the policy of American Mensa, Ltd. Any reproduction and/or publication of copyrighted material from sessions that occur at Mensa events without permission from the copyright holder is contrary to the policy of American Mensa. The word “sessions” refers to sessions of any kind, including presentations, performances, discussions, and any other sort of session. The word “recordings” refers to video, audio, and all other forms of recording as well as livestreaming, broadcasting, or any other method by which the sessions may be made available to those not in attendance.
Your badge is required for entrance into Hospitality and all AG-related rooms and events (including SIG suites). Wear it at all times while in the hotel or you will be denied entry. If you arrive after Registration has closed, and are not preregistered, you will need to log onto ag.us.mensa.org and register for the AG before a badge can be issued to you. Look for an AG Guide (they'll be wearing cow print baseball hats); once you register online, the AG Guide can issue you a temporary badge. First and last name (and membership number) appear on all adult badges; youth badges display first name and last initial.
Attendees must respect common sense rules for public behavior, personal interaction, common courtesy, and respect for private property. Harassing, offensive, or generally unacceptable behavior will not be tolerated. All illegal actions will be immediately reported to the appropriate authorities. American Mensa reserves the right to take any action deemed necessary and appropriate, including but not limited to immediate removal from the event without warning or refund, in response to any incident of unacceptable behavior.
Examples of unacceptable behavior include, but are not limited, to the following:
If someone is causing you discomfort, please tell them and/or contact an AG Guide, the National Office staff, or the hotel staff. If you need immediate and direct intervention for your personal safety, request assistance from security at the front desk or call 911.
We reserve the right to remove anyone from American Mensa national events for inappropriate behavior with no refund of registration or other fees. Depending on the severity of the incident, American Mensa may take further action following the event.
Parents and/or legal guardians (or a designee of the parents/guardians) may attend with their underage attendee. Parents/guardians who wish to remain in the event space and/or participate in AG activities (including Hospitality) must also be registered for the event. A registered attendee badge will be needed to access all event areas. The accompanying adult will be considered a guest of the member who is under age 18 or, if the person under 18 is not a member, a guest of the member or group who is sponsoring the attendance of the underage person.
Members of the working press have been invited to this event. If you would prefer not to be photographed, please see the Registration Desk for an appropriate sticker to add to your badge.
The Mensa Store is the official store for products at the AG. Only authorized sales are permitted in the event space.
A 10-percent processing fee will be charged for cancellation and refund requests through May 31, 2025. Refund and cancellation requests received after May 31 will be reviewed case-by-case, based on circumstance and event viability. Registration rates are non-transferable. For more information or to cancel, email Registration.
Signage at the event must be approved by the AG Chair. In accordance with hotel policy, nothing may be stapled, tacked, or taped to walls. Message boards are available to post notices — this includes general and personal announcements, such as requests for meal tickets and roommates. The AG Committee reserves the right to remove items considered inappropriate.
The Mensa Foundation is a funding sponsor of Spark!: three days of structured programming for children ages 4-12 (divided into different age groups). It is not childcare; rather, it is an opportunity for youth to engage in activities specific to them. For safety and security, there are restrictions on who is allowed inside the Spark! area. If you aren’t a minor who has been signed up for Spark! (or the parent/guardian of that child), you will not be allowed into the Spark! area.
Please note: Registration to the Annual Gathering event is required for young attendees to attend Spark!. Parents and/or legal guardians (or a designee of the parents/guardians) may attend with their underage attendee. Parents/guardians who wish to remain in the event space and/or participate in AG activities (including Hospitality) must also be registered for the event. A registered attendee badge will be needed to access all event areas.
For safety and security reasons, the Teens room is reserved for attendees aged 13 to 18 (or the parent/guardian of any teenager in the Teens room). This is strictly regulated.
Any current or lapsed Mensa member who presents a program at an Annual Gathering is required to pay event registration. An external speaker who presents a program at an AG may receive a complimentary non-transferable registration for the day of the presentation; this registration may include one guest.
We understand that plans can change, and we aim to be as accommodating as possible. Please carefully review the following policies regarding cancellations and refunds for tours booked through Capturing Chicago:
Registration Deadline
The deadline to register and submit payment is April 30, 2025. Registration is only confirmed once payment is received in full.
Cancellations and Refunds
Contact
For any questions or to request a cancellation, please contact Larissa@capturingchicago.us or visit Capturing Chicago.
Tour passengers are responsible for paying for his or her tour(s). American Mensa will have no obligation of any sort to Capturing Chicago for these tours.
The weapons/firearms policy for all American Mensa national events is dictated by the rules of the venue and applicable local, state, and federal law. The event hotels do not allow anyone to carry or possess firearms or any illegal weapons.
Most of these policies are established in American Mensa’s Actions Still in Effect and may not be modified. The event Chair reserves the right to change or modify any policy or rule not based on official ASIEs or the ASIE appendix.